As a general rule, each MODIVO group entity determines purposes and methods of processing Personal Data (“Personal Data”) autonomously, which in effect means, that each entity constitutes a separate administrator (“Administrator”). In most cases, your Personal Data administrator is that entity, with which you sign an agreement and conduct business.
Information contained in this document applies to each MODIVO Group entity separately, to the extent to which these entities are Administrators, and to the entire MODIVO S.A. group, as in most processes it is the Personal Data Administrator.
It is also possible for an entity to conduct some activities on another MODIVO group entity’s behalf, e.g. related to logistics or marketing, in such cases, the first entity does not become a Personal Data Administrator and only processes the Personal Data on basis of a contract of entrusting the processing of Personal Data, signed with the Administrator.
Your Personal Data might be processed for multiple reasons: (i) if you have provided your Data in person through various communication channels (e.g. submitting your application, sending an inquiry/offer via e-mail or telephone); (ii) as part of our cooperation when signing or executing a contract or agreement; (iii) when we acquired your Data from other sources (e.g. from a company with which you cooperate and which is our contractor/customer, this might also include other MODIVO Group entities).
As Administrator, we process Personal Data of our customers and business partners and their employees/associates, as well as Personal Data of other people provided to us as part of the performance of contracts or making contact with us via telephone, emailor forms on our web pages.
In connection with these relations, we may process the following Personal Data: identification data, contact details, position, professional qualification data and other Personal Data provided to us with reference to the cooperation or contact.
We collect the above-mentioned Personal Data directly from you as well as from other people, e.g. from your employers/clients.
Because of the afore-mentioned relations, we process Personal Data for the following purposes:
The basis for the processing of Personal Data by the Administrator is:
In general, providing Personal Data is voluntary, but it may be necessary for entering into or performing a contract, responding to a directed inquiryor to conducting correspondence.
The Personal Data collected for entering into and performing a contract will be processed for the duration of the contract or until you object to the processing based on our legitimate interest, unless the law (e.g. archiving, tax or accounting law) obliges us to prolong theprocessing of the Personal Data, or we store it longer to defend ourselves against potential claims, for their period of limitation prescribed by law, depending on which period is longer.
Your Personal Data provided as part of your contact with us will be processed till the end of communication with you and, in the case of marketing activities, until an objection is made, unless the law obliges us to continue processing or until the expiry of the period ofexpiration of possible claims.
Your Personal Data may also be transferred to entities that help us to conduct communication with our associates and customers (e.g. help us with sending out e-mails or running marketing campaigns), help us maintain our webpage and the app, provide support and ensure the operation of ourICT tools and systems (e.g. data retention), handle shipments and payments (online payment operators or banks), provide ongoing legal services, conduct audits, etc., to other MODIVO Group entities within the above activities.
As an exception, we might transfer your Personal Data to our partners processing the Data outside European Economic Area (EEA), but only within the scope deemed necessary, related to services we are provided by these partners, especially IT services(e.g. cloud storage of data). To ensure the security of your Personal Data, we use safeguards, such as standard contractual clauses approved by the European Commission contracts for entrusting the processing of Personal Data, which meet the GDPR requirements. In case of transmission of Personal Data outside the EEA, we make every effort so that our partners would guarantee an appropriate level of protection by implementing additional safeguards. You have the right to obtain copies of the safeguards we use, in particular by contacting our data protection officer.
In any event, you have the right to:
If the processing of Personal Data is based on your consent, you have the right to withdraw it at any time without affecting the legality of the processing which was carried out on the basis of consent before its withdrawal.
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